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#Villa 67, KG 9 Avenue,
Nyarutarama, Kigali.

RIGHT TO INFORMATION

The Right to Information under the provisions of the RTI Act is available to the citizens of India only. RTI Act is an important legislation designed to promote transparency and accountability in the functioning of public authorities.

The full text of the RTI Act is available on the website: http://rti.gov.in. The RTI Act also provides for appeals by aggrieved persons to the Central Information Commission of the Government of India. Indian citizens resident in Rwanda may seek information in writing on payment of requisite fee during office hours on working days as per procedure laid down in the RTI Act, 2005.
Contact details of officers for addressing applications under Right to Information Act, 2005:

Central Public Information Officer
Mr. Ashok Kumar, Attache (Admin & Consular)
Email: admn.kigali@mea.gov.in

Appellate Authority 
H.E.Mr.Oscar Kerketta, High Commissioner
Email: hc.kigali@mea.gov.in
Applications seeking information under the Act may be sent along with a fee in Rwandan Franc equivalent to INR 10/- (Indian Rupee ten only) in cash/ demand draft payable to High Commission of India, Kigali.
It may be noted that information provided under the Act is available to citizens of India only. Applications should be submitted along with documentary proof of Indian Citizenship (like copy of personal particulars pages of passport). More information is available at http://rti.gov.in. The mailing address is High Commission of India, No. 67, KG 9 Av., Nyarutarama, Kigali.
It may also be pointed out that as per section 6(1) (a) of the RTI Act, 2005, a person who desires to obtain information under the Act is required to submit the application to the Information Officer of the “concerned public authority”. Applicants are, therefore, advised to send their requests under the RTI Act to the High Commission only when the subject matter can reasonably be presumed to pertain to the High Commission. While section 6 (3) provides for the transfer of an application by a receiving PIO to another [concerned] PIO, this is clearly meant to cover situations where the application is addressed to a PIO on the assumption that it has been directed to the concerned PIO. Where the information required obviously does not pertain to the High Commission, the application may be addressed to the concerned PIO directly.

Payment of RTI fee online – Electronic Indian Postal Order (eIPO).
 The scheme of Electronic Indian Postal Order (eIPO) has been launched by the Department of Posts, Ministry of Communications and Information Technology, in association with Department of Personnel and Training (DoPT). This would enable the Indian citizens abroad to also pay the RTI fee online. An Indian Postal Order can be purchased electronically by paying a fee on-line through e-Post Office Portal or through India Post website. The web-links for payment are:
www.indiapost.gov.in
www.epostoffice.gov.in

Procedure for obtaining eIPO
The RTI applicant is required to register on the website to create his/ her profile. Then he has to select the Ministry/ Department from whom he desires to seek information under the RTI Act. The eIPO is generated which can be used to seek information from that Ministry/ Department only. A printout of the eIPO is required to be attached with the RTI application sent in hardcopy. In case RTI application is filed electronically, the eIPO is enclosed as an attachment. The profile is required to be created during the first time only.
The RTI application accompanied by an eIPO is similar in all respects to the RTI application accompanied by fees through any other approved mode. All the provisions regarding eligibility, time limit, exemptions etc; as provided in the RTI Act, 2005 continue to apply.
INFORMATION REQUIRED IN RESPECT OF HIGH COMMISSION OF INDIA UNDER SEC 4 (1) (B) of RTI ACT 2005- Annexure 1

Annexure - 1

1.

The particulars of its organization, functions and duties;

The High Commission of India is headed by High Commissioner and has following Wings: (i) Political Wing (ii) Administration Wing (iii) Consular Wing and (iv) Commerce Wing. The functions of the High Commission inter alia, include political and economic cooperation, trade and investment promotion, administration of ICCR Scholarships and training under ITEC Programme, cultural interaction, press and media liaison, and scientific cooperation in bilateral and multilateral contexts. The High Commission functions within the purview of business allocated to the Ministry of External Affairs under the Government of India's Allocation of Business Rules and Transaction of Business Rules

2.

The powers and duties of its officers and employees;

General Administrative powers are derived from :
· Fundamental Rules & Supplementary Rules.
· Indian Foreign Service (PLCA) Rules, as amended from time to time.
· Financial powers of the Officers of the High Commission of India have been detailed in the Delegated Financial Powers of the Government of India's Representatives Abroad.
· Passport Act 1967.
· Consular Manual.
· Visa Manual.
· Ministry of External Affairs guidelines issued from time to time on Passport and Consular matters.
· Ministry of Home Affairs guidelines from time to time on OCI, PIO and visa matters.
· Other powers are derived from (i) various guidelines &instructions issued from Ministry of External Affairs, Home Affairs and Commerce & Industry; (ii) other Ministries/Departments of Government of India in consultation with MEA.

3.

The procedure followed in the decision making process, including channels of supervision and accountability;

Decisions are taken as per extant rules and guidelines, where applicable and under the instruction and supervision of the High Commissioner

4.

The norms set by it for the discharge of its functions

Norms are set as per the various rules and regulations and under the instructions issued by the Ministry of External Affairs from time to time as stipulated in:
· Fundamental Rules & Supplementary Rules.
· Indian Foreign Service (PLCA) Rules, as amended from time to time.
· Financial powers of the Officers of the High Commission of India have been detailed in the Delegated Financial Powers of the Government of India’s Representatives Abroad.
· Passport Act 1967
· Consular Manual
· Visa Manual
· Ministry of External Affairs guidelines issued from time to time on Passport and Consular matters.
· Ministry of Home Affairs guidelines from time to time on OCI, PIO and visa matters.

5.

The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;

  • Fundamental Rules & Supplementary Rules.

 · Indian Foreign Service (PLCA) Rules, as amended from time to time.
· Financial powers of the Officers of the High Commission of India have been detailed in the Delegated Financial Powers of the Government of India’s Representatives Abroad.
· Passport Act 1967
· Consular Manual
· Visa Manual
· Ministry of External Affairs guidelines issued from time to time on Passport and Consular matters.
· Ministry of Home Affairs guidelines from time to time on OCI, PIO and visa matters.

6.

A statement of the categories of documents that are held by it or under its control;

Classified documents/files relating to India’s external relations. Unclassified documents/files including joint statements, declarations, agreements and Memorandum of Understandings. Passport and consular services application forms, Service documents of officials.

7.

The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof

The High Commission functions within the norms of India foreign policy formulated by the Ministry of External Affairs. Policy is implemented by the Mission under the guidance and supervision of the High Commissioner.

8.

A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;

The High Commission interacts regularly with local government, business bodies, academic community and others.

9.

A directory of its officers and employees;

A directory is available on website. Annexure-2

10.

The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations;

A statement of monthly remuneration is at Annexure-3

11.

The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;

Details at Annexure-4

12.

The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;

High Commission of India does not have any subsidy programme.

13.

Particulars of recipients of concessions, permits or authorizations granted by it;

No concessions/permits are granted by the High Commission of India.

14.

Details in respect of the information, available to or held by it, reduced in an electronic form;

The High Commission’s website has the required information.

15

The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;

The High Commission makes available to interested individuals various books, CD’s and DVD’s containing information on India, its people and culture. The interested individuals are required to come with prior appointment.

16.

The names, designations and other particulars of the Public Information Officers;

Public Information Officer (PIO):
Mr. Ashok Kumar,
Tel: +250 737310020
Email: admn.kigali@mea.gov.in

17.

such other information as may be prescribed and thereafter update these publications every year;

The High Commission’s website has information which is updated on a regular basis

 

Annexure-2

S.No.

Name

Designation

Email

1.

Mr. Oscar Kerketta

High Commissioner

hc.kigali@mea.gov.in

2.

Mr. Nilratan Mridha

Second Secretary (Pol, Eco & Com) & HOC

pol.kigali@mea.gov.in
hoc.kigali@mea.gov.in

3.

Mr. Narender Singh Siwach

Second Secretary (Consular & Edu)

edu.kigali@mea.gov.in

4.

Mr. Hardeep Singh

Attache /PS(Cul)

cul.kigali@mea.gov.in

5.

Mr. Ashok Kumar

Attache (Consular & DDO)

admn.kigali@mea.gov.in
cons.kigali@mea.gov.in

6.

Mr. Shree Kant Kumar

Assistant Section Officer (Admn & Accts)

accounts.kigali@mea.gov.in

 

Annexure-3

Monthly remuneration received by each officer and employee u/s 4(1) (b) (x) of RTI Act

S.No.

Grade/Post

No of Post

Level of Pay in pay Matrix (7th CPC)

Pay Scale

1.

High Commissioner (Grade I of IFS)

 

17

Rs. 2,25,000

2.

Second Secretary (Gr-I of IFS 'B')

 

11

Rs. 67,700 – 2,08,700

3.

Second Secretary (Gr-I of IFS 'B')

 

11

Rs. 67,700 – 2,08,700

4.

Principal Private Secretary (Stenographer Cadre of IFS ‘B’)

 

11

Rs. 67,700 – 2,08,700

5.

Attache (Integrated Gr. II & III of IFS ‘B’)

 

10

Rs. 56,100-1,77,500

6.

Assistant Section Officer (Gr. IV of IFS ‘B’)

 

7

Rs. 44,900 – 1,42,400

Annexure-4

 

Details of approved budget for Mission

S.No.

Head of Account

BE 2023- 24 (in INR)

1.

Salaries, Chancery

35,393,000

2.

Rewards, Chancery

49,000

3.

Allowances, Chancery

396,000

4.

Medical Treatment, Chancery

582,000

4.

TE(Local Tours), Chancery

202,000

5.

TE (Others), Chancery

1,100,000

6.

OE, Chancery

3,716,000

7.

Furniture & Fixtures, Chancery

72,000

8.

Fuel & Lubricants, Chancery

178,000

9.

Bank & Agency Charges, Chancery

4,000

10.

Repair & Maintenance, Chancery

59,000

11.

Other Charges, Chancery

81,000

12.

Adv & Pub, Chancery

346,000

13.

R.R.T. for Land & Building, Chancery

2,3011,000

14.

Minor Civil & Electric Works, Chancery

130,000

15.

ICT Equipment, Chancery

335,000

16.

Digital Equipment, Chancery

177,000