Passport Services

Passport and Consular Services

i. High Commission of India in Kigali has begin the Passport and Consular services. Application submission and Passport collection will be between Monday to Friday, 1000 hrs - 1200 hrs. Delivery of passports services will be between 1430 hrs to 1530 hrs. Indian citizens living in the jurisdiction of High Commission of India, Kigali are advised to use the PSP portal https://embassy.passportindia.gov.in for availing Passport Services. All applicants should submit the application form in person for identification. Even minors are required to be present while applying.

ii. The Passport service sought should be in the proper prescribed application form complete in all respects- all columns are correctly and legibly filled up and no column is left blank or unfilled/un-responded or vaguely filled with a dash, tick etc. Application for the service in any other form is not acceptable. All signatures in the application form should be with ballpoint pen of black or blue ink. Those who cannot affix their signature like infants, minors or illiterates should put their thumb impression in place of signature (male should use left hand thumb impression and female should use right hand thumb impression). The duly filled in form should be accompanied with appropriate fee.

All applications are required to be completed online. Procedure is as follows:

(i) Applicants are required to do onetime registration at https://embassy.passportindia.gov.in/ (Passport Seva at Indian Embassies and Consulates) and create a USER ID.
(ii) Login using the newly created USER ID and fill in the user-friendly application form online at the same portal.

(iii) After submitting the form online, take a print out of the application.

(iv) Affix photo at the designated place. (Signatures are required to affixed before the Consular Officer.)

(v) Submit the print out along with required documents and prescribed fee at the High Commission.

General guidelines for applying for Passport Services

i. High Commission of India in Kigali has begun the Passport and Consular services. Application submission and Passport collection will be between Monday to Friday, 10.00 am - 12:00 pm. Indian citizens living in the jurisdiction of High Commission of India, Kigali are advised to use the PSP portal https://embassy.passportindia.gov.in for availing Passport Services. All applicants should submit the application form in person for identification. Even minors are required to be present while applying.

ii. An ordinary passport is valid for ten years from the date of issue. However, the Passport Issuing Authority (PIA) can issue passport even for a shorter duration. If the passport is issued for a short period for any reason, it can be renewed up to a maximum period of ten years without paying any additional fee. Minors are issued passports for 5 years or up to attaining 18 years, whichever is earlier.

iii. The Passport service sought should be in the proper prescribed application form complete in all respects- all columns are correctly and legibly filled up and no column is left blank or unfilled/un-responded or vaguely filled with a dash, tick etc. Application for the service in any other form is not acceptable. All signatures in the application form should be with ballpoint pen of black or blue ink. Those who cannot affix their signature like infants, minors or illiterates should put their thumb impression in place of signature (male should use left hand thumb impression and female should use right hand thumb impression). The duly filled in form should be accompanied with appropriate fee.

All applications are required to be completed online. Procedure is as follows:

(i) Applicants are required to do onetime registration at https://embassy.passportindia.gov.in/ (Passport Seva at Indian Embassies and Consulates) and create a USER ID.

(ii) Login using the newly created USER ID and fill in the user-friendly application form online at the same portal.

(iii) After submitting the form online, take a print out of the application.

(iv) Affix photo at the designated place. (Signatures are required to affixed before the Consular Officer.)

(v) Submit the print out along with required documents and prescribed fee at the High Commission.

1. For seeking Passport services it is mandatory to fill online form at https://embassy.passportindia.gov.in Application for the service in any other form is not acceptable. All signatures in the application form should be with ballpoint pen of black or blue ink. Those who cannot affix their signature like infants, minors or illiterates should put their thumb impression in place of signature (male should use left hand thumb impression and female should use right hand thumb impression). The duly filled in form should be accompanied with appropriate fee.

2. A passport expired more than one year back should be supported by a Sworn Certificate explaining the circumstances for late renewal. Sworn Certificate is to be signed by the applicant in the presence of the Consular Officer in the Embassy.

3.  The signature of the applicant should exactly fit in the prescribed column (35mm x 45mm). The applicant should fill the surname column and the given name column correctly.

4. In the permanent address (in India) column, please ensure that there is complete postal address including pin code written legibly.

5. Delivery of the serviced document would be done, preferably, to the applicant himself/herself or to the person authorized by the applicant in writing and accompanied with the official receipt given to him/her at the time of submission of the application for service.

6. The scale of fee for renewal and various passport related services and all kinds of miscellaneous services on passport are prescribed by the Government of India from time to time and are subject to change.

7. All applications are to be accompanied with a photocopy of the prescribed pages of the passport-first two pages, last page and the page containing valid visa and Civil ID.

8. Photographs should be preferably in bright colour, against white background and should be of the size of 35mm x 45mm (Passport size). Photograph should have a frontal view, with both ears and chin to forehead being visible. Eyes should be open. There should not be any distracting shadows on the face or on the background. Head coverings are not permitted except for religious reasons, but the facial features from bottom of chin to top of forehead and both edges of the face must be clearly shown. The expression on the face should look natural.

9. The High Commission can ask for additional documents from the applicant, if needed, for verification during the process of the passport.

10. It is an offence under the Passport Act 1967 to furnish false information in the application. Passport facilities would be denied on grounds of suppression of material information, submission of incorrect particulars, willful damage/loss of passport or for unauthorized change/tampering. The Passport can be impounded or revoked for violation of one or more of the provisions of the Passport Act. It is an offence to hold more than one valid passport at a time.

11. Consular Service seekers may please note that bags, briefcase, Camera/mobile phones and Laptops are NOT allowed in the High Commission premises.

New Passport for 10 years to Renew/Reissue of Passports for 10 years.

Requirement for fresh Passport with 10 years validity (after expiry of the term of the old passport)
1. Applicants are required to do onetime registration at https://embassy.passportindia.gov.in/ (Passport Seva at Indian Embassies and Consulates) and create a USER ID

2. Login using the newly created USER ID and fill in the user-friendly application form online at the same portal

3. After submitting the form online, take a print out of the application.

4. Affix recent photograph (size 35mm X 45mm) with plain white background and the dress in preferably in colour offering contrast with background for clarity at designated place.

5. Submit the print out along with required documents and prescribed fee at the High Commission between 1000 hrs to 1200 hrs.

6. Original passport of the applicant.General guidelines for applying for Passport Services

i. High Commission of India in Kigali has begun the Passport and Consular services. Application submission and Passport collection will be between Monday to Friday, 10.00 am - 12:00 pm. Indian citizens living in the jurisdiction of High Commission of India, Kigali are advised to use the PSP portal https://embassy.passportindia.gov.in for availing Passport Services. All applicants should submit the application form in person for identification. Even minors are required to be present while applying.

ii. An ordinary passport is valid for ten years from the date of issue. However, the Passport Issuing Authority (PIA) can issue passport even for a shorter duration. If the passport is issued for a short period for any reason, it can be renewed up to a maximum period of ten years without paying any additional fee. Minors are issued passports for 5 years or up to attaining 18 years, whichever is earlier.

iii. The Passport service sought should be in the proper prescribed application form complete in all respects- all columns are correctly and legibly filled up and no column is left blank or unfilled/un-responded or vaguely filled with a dash, tick etc. Application for the service in any other form is not acceptable. All signatures in the application form should be with ballpoint pen of black or blue ink. Those who cannot affix their signature like infants, minors or illiterates should put their thumb impression in place of signature (male should use left hand thumb impression and female should use right hand thumb impression). The duly filled in form should be accompanied with appropriate fee.

All applications are required to be completed online. Procedure is as follows:

(i) Applicants are required to do onetime registration at https://embassy.passportindia.gov.in/ (Passport Seva at Indian Embassies and Consulates) and create a USER ID.

(ii) Login using the newly created USER ID and fill in the user-friendly application form online at the same portal.

(iii) After submitting the form online, take a print out of the application.

(iv) Affix photo at the designated place. (Signatures are required to affixed before the Consular Officer.)

(v) Submit the print out along with required documents and prescribed fee at the High Commission.

1. For seeking Passport services it is mandatory to fill online form at https://embassy.passportindia.gov.in Application for the service in any other form is not acceptable. All signatures in the application form should be with ballpoint pen of black or blue ink. Those who cannot affix their signature like infants, minors or illiterates should put their thumb impression in place of signature (male should use left hand thumb impression and female should use right hand thumb impression). The duly filled in form should be accompanied with appropriate fee.

2. A passport expired more than one year back should be supported by a Sworn Certificate explaining the circumstances for late renewal. Sworn Certificate is to be signed by the applicant in the presence of the Consular Officer in the Embassy.

3.  The signature of the applicant should exactly fit in the prescribed column (35mm x 45mm). The applicant should fill the surname column and the given name column correctly.

4. In the permanent address (in India) column, please ensure that there is complete postal address including pin code written legibly.

5. Delivery of the serviced document would be done, preferably, to the applicant himself/herself or to the person authorized by the applicant in writing and accompanied with the official receipt given to him/her at the time of submission of the application for service.

6. The scale of fee for renewal and various passport related services and all kinds of miscellaneous services on passport are prescribed by the Government of India from time to time and are subject to change.

7. All applications are to be accompanied with a photocopy of the prescribed pages of the passport-first two pages, last page and the page containing valid visa and Civil ID.

8. Photographs should be preferably in bright colour, against white background and should be of the size of 35mm x 45mm (Passport size). Photograph should have a frontal view, with both ears and chin to forehead being visible. Eyes should be open. There should not be any distracting shadows on the face or on the background. Head coverings are not permitted except for religious reasons, but the facial features from bottom of chin to top of forehead and both edges of the face must be clearly shown. The expression on the face should look natural.

9. The High Commission can ask for additional documents from the applicant, if needed, for verification during the process of the passport.

10. It is an offence under the Passport Act 1967 to furnish false information in the application. Passport facilities would be denied on grounds of suppression of material information, submission of incorrect particulars, willful damage/loss of passport or for unauthorized change/tampering. The Passport can be impounded or revoked for violation of one or more of the provisions of the Passport Act. It is an offence to hold more than one valid passport at a time.

11. Consular Service seekers may please note that bags, briefcase, Camera/mobile phones and Laptops are NOT allowed in the High Commission premises.

New Passport for 10 years to Renew/Reissue of Passports for 10 years.

Requirement for fresh Passport with 10 years validity (after expiry of the term of the old passport)
1. Applicants are required to do onetime registration at https://embassy.passportindia.gov.in/ (Passport Seva at Indian Embassies and Consulates) and create a USER ID

2. Login using the newly created USER ID and fill in the user-friendly application form online at the same portal

3. After submitting the form online, take a print out of the application.

4. Affix recent photograph (size 35mm X 45mm) with plain white background and the dress in preferably in colour offering contrast with background for clarity at designated place.

5. Submit the print out along with required documents and prescribed fee at the High Commission between 1000 hrs to 1200 hrs.

6. Original passport of the applicant.

7. Photocopy of the Civil ID of the applicant

For New passport for minor below 18 years

1. Applicants are required to do onetime registration at https://embassy.passportindia.gov.in/ (Passport Seva at Indian Embassies and Consulates) and create a USER ID

2. Login using the newly created USER ID and fill in the user-friendly application form online at the same portal

3. After submitting the form online, take a print out of the application.

4. Affix recent photograph (size 35mm X 45mm) with plain white background and the dress in preferably in colour offering contrast with background for clarity at designated place.

5. Submit the print out along with required documents and prescribed fee at the High Commission.

6. To issue passport to a minor child, consent of both the parents in the form of Annexure-‘H’ is required for the fresh issue as well as for every re-issue of such issued passport. However, the cases of single parent’s would not be covered under this category, as they have to furnish the Annexure ‘C’ or/ and Annexure- ‘G’ as the case may be, in lieu of Annexure-‘H’
Please Note:

i. Applicant has to come in person.

ii. The Applicant must produce Passport, Civil ID or any other related document in original for verification.

iii. All copies of documents should be self attested (sign & date).

iv. Additional documents may be needed for verification depending upon the documents submitted.


New Passport in Lieu of Damage/Lost Passport
Requirement for New Passport Lost/Damaged Passport
1. Applicants are required to do onetime registration at https://embassy.passportindia.gov.in/  (Passport Seva at Indian Embassies and Consulates) and create a USER ID

2. Login using the newly created USER ID and fill in the user-friendly application form online at the same portal
3. After submitting the form online, take a print out of the application.

4. Affix recent photograph (size 35mm X 45mm) with plain white background and the dress in preferably in colour offering contrast with background for clarity at designated place. (Signatures are required to affix before the Consular Officer.)

5. Submit the print out along with required documents and prescribed fee at the High Commission.

6. Original damaged passport / copy of lost passport along with lost report issued from Rwanda Police as per the case.

7. Photocopy of the Civil ID of the applicant
Please Note:

i. Applicant has to come in person.

ii. The Applicant must produce Passport, Civil ID, Police report or any other related document in original for verification.

iii. All copies of documents should be self attested (sign & date).

iv. Additional documents may be needed for verification depending upon the documents submitted.


New Passport with any type of change in appearance including Pagadi (Major)

Requirements for New Passport with Change of Name (Major)

• Applicants are required to do onetime registration at https://embassy.passportindia.gov.in/ (Passport Seva at Indian Embassies and Consulates) and create a USER ID

• Login using the newly created USER ID and fill in the user-friendly application form online at the same portal

• After submitting the form online, take a print out of the application.

• Affix recent photograph (size 35mm X 45mm) with plain white background and the dress in preferably in colour offering contrast with background for clarity at designated place. (Signatures are required to affix before the Consular Officer at High Commission of India.)

• Submit the print out along with required documents and prescribed fee at High Commission with original existing passport.

Please Note:

• Applicant has to come in person.

• The Applicant must produce Passport, Civil ID or any other related document in original for verification.

• All copies of documents should be self attested (sign & date).

• Additional documents may be needed for verification depending upon the documents submitted.


Passport for New Born Baby + Birth Cert. + Birth Registration

Requirement for Passport new born baby

• As a first passport to an child born in Rwanda whose either parent or both parents is/are Indian(s). Kindly register the birth of the new born child – https://indiancitizenshiponline.nic.in/   Go to Apply Online. Click on REGISTRATION OF A MINOR CHILD at Indian Consulate under Section 4(1) of the Citizenship Act 1955 and complete the application. (A signed copy of the form is required to be submitted with the application)

• Applicants are then required to do onetime registration at https://embassy.passportindia.gov.in/ (Passport Seva at Indian Embassies and Consulates) and create a USER ID

• Login using the newly created USER ID and fill in the user-friendly application form online at the same portal.

• After submitting the form online, take a print out of the application.

• Affix recent photograph (size 35mm X 45mm) with plain white background and the dress in preferably in colour offering contrast with background for clarity at designated place. (Signatures / Thumb impression are required to affix before the Consular Officer at High Commission of India.)

• Original passports of the parents having entered spouse name in both passports

• Photocopy of the passports of both parents.

• Photocopy of Civil ID of the parents.

• Original Birth Card issued by the local government.

• Photocopy of the Birth Card.

Additional requirements:

• Original Birth Card of the child should be attested by MINAFFET.

• It is essential that husband’s name is endorsed in wife’s passport before registration of birth of the child. For addition of Spouse’s Name in the wife’s passport, mother of the child has to get her passport re-issued.

• If either of the parents holds nationality other than India, then a No-Objection Certificate is required from their respective Embassy.

• Children born out of wedlock or having single parents (Kindly contact Consular Officer at High Commission for details of requirements.)

Please Note:

• Applicant has to come in person.

• The Applicant must produce Passport, Civil ID or any other related document in original for verification.

• All copies of documents should be self attested (sign & date).

• Additional documents may be needed for verification depending upon the documents submitted.
 

New Passport with Change of Name (Minor)

Requirement for New Passport with Change of Name (Minor)

• Applicants are required to do onetime registration at https://embassy.passportindia.gov.in/ (Passport Seva at Indian Embassies and Consulates) and create a USER ID

• Login using the newly created USER ID and fill in the user-friendly application form online at the same portal

• After submitting the form online, take a print out of the application.

• Affix recent photograph (size 35mm X 45mm) with plain white background and the dress in preferably in colour offering contrast with background for clarity at designated place. (Signatures are required to affixed before the Consular officer.)

• Submit the print out along with required documents and prescribed fee at the nearest High Commission with original existing passport.

• Original passport of the applicant.

• Attach applicant’s Civil ID copy.

• Attach both parent’s passport and Civil ID copy.

• Submit two news paper cutting.

Note: Applicant should publish change of name in a leading newspaper in Rwanda and in a leading newspaper in India published from the place of his/her permanent residence.

Please Note:

• Applicant has to come in person.
• The Applicant must produce Passport, Civil ID or any other related document in original for verification.

• All copies of documents should be self attested (sign & date).

• Those born in Rwanda should first change their name on the birth card issued by the Government of Rwanda prior to change of name on passport. (for any changes a new passport is issued and fees will be charged accordingly).

• Additional documents may be needed for verification depending upon the documents submitted.

New Passport with Change of Name ( Adult)

Requirements for New Passport with Change of Name (Major)
• Applicants are required to do onetime registration at https://embassy.passportindia.gov.in/ (Passport Seva at Indian Embassies and Consulates) and create a USER ID

• Login using the newly created USER ID and fill in the user-friendly application form online at the same portal

• After submitting the form online, take a print out of the application.

• Affix recent photograph (size 35mm X 45mm) with plain white background and the dress in preferably in colour offering contrast with background for clarity at designated place. (Signatures are required to affix before the Consular Officer at High Commission.)

All cases except

a) A woman applying for change in name following marriage;

b) Divorcees/Widow applying for change from married name to maiden name;

c) Remarried applicants applying for change of name also requires following documents :

(i) Gazette notification published in the Indian Union/State Official Gazette; OR Original newspaper cuttings announcing the change of name published in two leading daily newspapers (one popular daily newspaper in the area of the applicant’s present address and another at his permanent address).

(ii) At least two public documents issued in the desired/ applied name to ascertain that the applicant has actually changed his name.

Submit the print out along with required documents and prescribed fee at the High Commission along with original existing passport.

Please Note:

• Applicant has to come in person.

• The Applicant must produce Passport, Civil ID or any other related document in original for verification.

• All copies of documents should be self attested (sign & date).

• Additional documents may be needed for verification depending upon the documents submitted.

Police Clearance Certificate
Requirements for PCC

1. Applicants are required to do onetime registration at https://embassy.passportindia.gov.in/ (Passport Seva at Indian Embassies and Consulates) and create a USER ID

2. Login using the newly created USER ID and fill in the user-friendly application form online at the same portal

3. After submitting the form online, take a print out of the application.

4. Affix recent photograph (size 35mm X 45mm) with plain white background and the dress in preferably in colour offering contrast with background for clarity at designated place. (Signatures are required to affixed before the Consular officer at High Commission.)

5. Submit the print out along with required documents and prescribed fee at the High Commission along with original existing passport.

6. Original Passport is required.

7. Passport copies of the applicant.

8. Letter from the local company where the applicant is employed.

10. If the applicant wants to go to any other country, the applicant’s should be in Rwanda should be minimum 3 years.

Miscellaneoeous Passport Services

Passport Re-issuance : Change of address, Addition of Spouse name, ECR deletion, Exhaustion of Visa pages.

Instructions

• Applicants are required to do onetime registration at https://embassy.passportindia.gov.in/ (Passport Seva at Indian Embassies and Consulates) and create a USER ID

• Login using the newly created USER ID and fill in the user-friendly application form online at the same portal

• After submitting the form online, take a print out of the application.

• Affix recent photograph (size 35mm X 45mm) with plain white background and the dress in preferably in colour offering contrast with background for clarity at designated place. (Signatures are required to affixed before the Consular officer at High Commission.)

• Submit the print out along with required documents and prescribed fee at High Commission with original existing passport.

• Original passport of the applicant.